CAREERS AT LEGACY

The Real Estate Operations Coordinator is the operational backbone of the brokerage and the Principal Broker's production team. This role manages listings and transactions from intake to closing, keeps company administration running without friction, and delivers a client experience that is organized, proactive, and precise. An active Oregon real estate license is strongly preferred; unlicensed candidates must be willing to obtain licensure within an agreed timeframe.

This is not simply a transaction coordinator role. This position is central to the company's success and will work directly with ownership to improve systems, elevate the client experience, and help scale the brokerage. We are looking for someone who wants to build a career, not simply fill a position.

Core Responsibilities

• Listing Preparation — Prepare listing packets and agreements for broker review; research and organize property documents; coordinate pre-market vendors including contractors, stagers, photographers, and signage.
• Listing Management — Draft MLS listings for broker review; maintain listing data, photos, pricing, and status; set up showing schedules; coordinate open houses and key box installation.
• Transaction Coordination — Manage transaction timelines and task lists from mutual acceptance through closing; coordinate inspections, repairs, signing, and possession; submit complete documentation to transaction management software; keep brokers ahead of every deadline.
• Client Care & CRM — Maintain the client database and follow-up plans; manage client gifting, cards, testimonials, and past-client touchpoints; support client appreciation events.
• Office & Company Administration — Manage the office phone line and route inquiries; maintain office supplies and branded materials; support broker onboarding logistics and company meetings; assist with commission processing and expense tracking as directed.
• Licensed Support (as applicable) — Assist with buyer and seller activity as licensure allows — showings, property access, vendor meetings, and offer drafting under broker supervision.

Qualifications

• Active Oregon real estate license strongly preferred, or a firm commitment to obtain one.
• Familiarity with real estate transaction management — timelines, contingencies, documentation, and closing coordination.
• Highly organized and task-oriented; able to run multiple transactions in parallel without dropped details.
• Responsive and reliable — clients and brokers get answers the same day.
• Excellent written and verbal communication.
• Tech savvy — comfortable learning and working across CRM, transaction management, MLS, and project management platforms daily.
• Team player with a hardworking, forward-thinking approach; brings solutions, not just questions.

Schedule & Location

Primarily in-office at the Salem headquarters with some remote flexibility. Availability for occasional client and property needs outside standard hours as transactions require.

Compensation

$40–$50 per hour depending on experience and licensure, plus per-transaction coordination compensation. Potential for benefits, 401(k) matching, and profit sharing.

How to Apply

Submit a resume to [email protected] with the position title in the subject line. Qualified candidates will be contacted for an interview and a brief paid working project.